Privacy policy

Information we collect

We only request information relevant to providing you with a service, and only use it to help provide or improve our website,

Log data

When you visit our website, our servers may automatically log the standard data provided by your web browser. This may include your computer’s IP address, your browser type and version, the URLs you requested and the time of your requests.

Mailing list

When you choose to subscribe to our mailing list, we will ask you for your e-mail address to provide you with updates about the conference.

You can unsubscribe from our mailing list by a following a link found at the bottom of each message sent through the mailing list.

Ticket order information

When you purchase a ticket for the conference, we will ask you for information to fulfill your order. This includes:

  • The names of the attendees for which you are buying tickets
  • A contact e-mail address
  • Your billing address

We will also ask you for optional information that will help us provide you with a better experience during the conference. Providing this optional information is not required to purchase a ticket. The optional information includes:

  • Your t-shirt size
  • The place from you are travelling
  • Your dietary requirements
  • Any other requirements you choose to share

How we collect information

We collect information by fair and lawful means, with your knowledge and consent. We also let you know why we’re collecting it and how it will be used. You are free to refuse our request for this information, with the understanding that we may be unable to provide you with some of your desired services without it.

Use of information

We only use your information to help provide or improve our website.

We may use your information to understand who our visitors are, how they use our services, and how we may improve their experience of our website in future. We do not disclose the specifics of this information publicly.

If you opted into our newsletter, we may use your personal details to contact you with updates about our website and services. If you wish to opt out of receiving our newsletter, you can follow the "unsubscribe" instructions provided alongside newsletter message from us.

Data processing and storage

The personal information we collect is stored and processed where we or our third-party providers maintain facilities. We only transfer data within jurisdictions subject to data protection laws that reflect our commitment to protecting the privacy of our users.

We only retain personal information for as long as necessary to provide a service, or to improve our services in future. While we retain this data, we will protect it within commercially acceptable means to prevent loss and theft, as well as unauthorised access, disclosure, copying, use or modification. That said, we advise that no method of electronic transmission or storage is 100% secure, and cannot guarantee absolute data security.

If you request your personal information be deleted, or where your personal information becomes no longer relevant to our operations, we will erase it from our system within a reasonable timeframe.

Third-party access to information

We use third-party services for:

  • Ticket sales & payment processing
  • E-mail newsletter

These services may access our data solely for the purpose of performing specific tasks on our behalf. We do not give them permission to disclose or use any of our data for any other purpose.

We will refuse government and law enforcement requests for data if we believe a request is too broad or unrelated to its stated purpose. However, we may cooperate if we believe the requested information is necessary and appropriate to comply with legal process, to protect our own rights and property, to protect the safety of the public and any person, to prevent a crime, or to prevent what we reasonably believe to be illegal, legally actionable, or unethical activity.

We do not otherwise share or supply personal information to third parties. We do not sell or rent your personal information to marketers or third parties.

Your rights and responsibilities

As our user, you have the right to be informed about how your data is collected and used. You are entitled to know what data we collect about you, and how it is processed. You are entitled to correct and update any personal information about you, and to request this information be deleted.

You are entitled to restrict or object to our use of your data, while retaining the right to use your personal information for your own purposes. You have the right to opt out of data about you being used in decisions based solely on automated processing.

Feel free to contact us if you have any concerns or questions about how we handle your data and personal information.

Data controller address

Ruby Berlin e. V.
Adalbertstr. 7-8
10999 Berlin

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